REGISTRATION TERMS AND CONDITIONS

The 2022 JCI Balkan Conference will be held in the period April 29th up to and including May 1st, 2022 in Varna, Bulgaria (hereinafter referred to as the “Event”).

The Event is organized together by Junior Chamber International Bulgaria (JCI Bulgaria) and Junior Chamber International Varna (JCI Varna). The legal representation is led by JCI Varna.

JCI Varna is a non-government organization established and validly existing under the laws of the Republic of Bulgaria with legal right to do business in the Republic of Bulgaria (hereinafter referred to as “JCI Varna”).

(1) REGISTRATION FEE

a) The registration fee includes:

b) Registration fee periods and prices:

Early Bird Registration Fee, if registered by December 31st, 2021 (extended to January 9th, 2022):

Regular Registration Fee, if registered between January 10th, 2022 and March 13th, 2022:

• For Balkan Twinning JCI Members (Bulgaria, Croatia, Moldova, Romania, Serbia, Turkey and Ukraine): EUR 230.00 (double room accommodation), EUR 300.00 (single room accommodation), EUR 200.00 (without accommodation)
• For JCI Members outside the Balkan Twinning: EUR 280.00 (double room accommodation), EUR 350.00 (single room accommodation), EUR 250.00 (without accommodation)
• For Non-JCI Members: EUR 300.00 (without accommodation)

Late Registration Fee, if registered between March 14th, 2022 and April 17th, 2022:

• For Balkan Twinning JCI Members (Bulgaria, Croatia, Moldova, Romania, Serbia, Turkey and Ukraine): EUR 300.00 (double room accommodation), EUR 370.00 (single room accommodation), EUR 270.00 (without accommodation)
• For JCI Members outside the Balkan Twinning: EUR 350.00 (double room accommodation), EUR 420.00 (single room accommodation), EUR 320.00 (without accommodation)
• For Non-JCI Members: EUR 370.00 (without accommodation)

Registrations after April 17th, 2022 are not possible. 

For infant and children registration, please contact us at 2022bc@jci.bg.

(2) CANCELLATIONS / REFUNDS

a) Refunds will be given per the following schedule:

• Cancellations received up to the early bird registration deadline: 80% of the registration fee will be refunded.
• Cacellations receved between the regaular registration and late registration deadline: 50% of the registration fee will be refunded. Except for extraordinary circumstances involving illness or death of an immediate relative, in which case 80% of the registration fee will be refunded.
• Cancellations received after late registration deadline will not be refunded. 
• A 5.5% administrative fee will be deducted from any and all refunds. Any wire transfer fees charged by the banks will also be deducted from the refund.

b) Cancellation of the conference in the event of a force majeure:

In the unlikely event that the conference cannot be held due to circumstances beyond the organizers’ control (including but not limited to local COVID restrictions), the COC reserves the right to change the date of the conference and notify all registered participants within 3 days of being informed of the force majeure.

If the conference cannot be rescheduled, refunds will be issued according to the following schedule:

• Full cancellation of the event by March 31st – 100% refund of the registration fee minus bank fees if applicable.
• Full cancellation of the event between March 31st and April 29th – 80% refund of the registration fee minus bank fees if applicable.

c) A 50% refund of the registration fee will be given to delegates who failed to get their VISA in time to attend the Event and have notified the COC before the Event commences by writing at 2022bc@jci.bg.

Refund requests must be made no later than April 17, 2022. After this date, no refunds will be made for any registration for 2022 JCI Balkan Conference by either JCI Bulgaria, JCI Varna or the COC.

If a delegate would like to request a 80% refund because of visa denial before April 17, 2022, requests may be submitted to 2022bc@jci.bg. This request must include the notice of denial from the Consulate or Embassy.

No refunds will be given on-site. If a delegate failed to receive his/her VISA in time, the refund will be issued 10 days after the Event.

Any appeals should be dealt with by the COC Director whose decision shall be final.

d) Pre-registration deadline is stated on each registration. Delegates who wish to register after this deadline will not have the option to register on-site when they arrive at the Event.

(3) PAYMENT

Payment is done with Credit/Debit Card (Visa, Mastercard, American Express, Discover) or by using a PayPal account. 

All the credit/debit card transactions will be processed in EUROS. The amount processed by JCI Varna is the one shown as total in EUROS .There might be some fluctuation in exchange rate differences depending on your country of origin and the local currency of the cardholder.

(4) REGISTRATION TRANSFERS 

Registration may only be transferred to someone who will participate at the same event for which the registration has been paid. Transfers for other events or future events are not allowed. Transfers are possible only before the late registration deadline (April 17, 2022). Requests for transfer after April 17, 2022 are not possible. 

For any requests concerning registration transfer, contact 2022bc@jci.bg.

(5) LETTER OF INVITATION

An official letter may be sent upon request. The invitation is intended to facilitate participant’s travel and VISA arrangements only.

The letter of invitation will be sent to the National Organization office only and will be based on the approved names received from the National President.

The invitation letter will be issued by the hosting country of each meeting.

The invitation letter in no way implies the provision of any support, financial or otherwise.

For any requests, concerning letter of invitation, contact 2022bc@jci.bg.

(6) LIABILITY DISCLAIMER

a) JCI Bulgaria, JCI Varna and the COC shall not be held responsible for personal accidents, illness, losses or damage to private property. Delegates are advised to arrange their personal insurance for the duration of the Event and tours.

b) While every attempt will be made to ensure that all aspects of the Event mentioned in this announcement will take place as scheduled, the Conference Organizing Committee reserves the right to make last minute changes without prior notice should the need arise.

c) We reserve the right to modify these Terms and Conditions at any time and inform all registered participants by email within 3 days after the modification was made. We may add to, change, delete or end our or your use of the service at any time. 

(7) PRIVACY

a) the COC will provide JCI Bulgaria and JCI Varna an up to date list of Registered Delegates;

b) the COC will provide Rosslyn Dimyat Hotel Varna Services an up to date list of Registered Delegates for the purpose of providing hotel rooms to the Registered Delegates. Rosslyn Dimyat Hotel Varna Services is the exclusive intermediary from the COC for the provision and reservation of hotel rooms for Delegates and other participants of the 2022 JCI Balkan Conference; the provision of personal data according to clause 5a and 5b include the personal data of Registered Delegates, according to the provisions of the Bulgaria and EU Privacy Regulations.

By Registering for the 2022 JCI Balkan Conference you give permission to the COC for the use of your personal data for this purpose.

(8) NO SMOKING AND ZERO TOLERANCE DRUGS POLICY

Smoking is not permitted at any official Event. The 2022 JCI Balkan Conference has a zero tolerance drug policy.

(9) REGISTRATION AND MISCELLANEOUS FEE INFORMATION

All fees can be found on the individual registration form included in this announcement.

(10) INQUIRIES OR ASSISTANCE

For questions or assistance regarding Event registration email to 2022bc@jci.bg

By clicking on the REGISTER button you agree to the above terms and conditions.